Hey Everyone!
MSYG is currently looking for
enthusiastic and devoted individuals to join our team for 2014!
So if you're looking to get involved, gain
valuable learning experience, and meet new people, now's the time to do
so!
Current positions available:
OPERATIONS DEPARTMENT
External Events Coordinator (4
positions)
- Reports to the Vice-President of Operations
- Develops, organizes, and manages social and networking events. These events include, but are not limited to, Rock-climbing, Mix and Mingle, CN Tower Climb, etc.
- Ensures the smooth and efficient execution of the aforementioned external events
SPECIAL PROJECTS
DEPARTMENT
Vice-Chair (1 Position)
• Responsible for vice-chairing and overseeing the logistics
and planning of the special “Gala” project
• Working with the Chair (VP of Special Projects), assists in
creating timeline for the execution of project deliverables
• Supervises the responsibilities for the Sponsorship Manager,
Programming Manager, Logistics Manager, Finance Manager, Marketing Manager and
Outreach Manager
• Reports to the Chair (VP of Special Projects), on progress of
activities
• Attends and participates in all meetings with team members
Sponsorship Manager (1 position)
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Responsible for acting
as the liaison in negotiations between corporations, companies, and/or
organizations and MSYG
• Manages the sponsorship team to execute
sponsorship outreach, follow-up, and other duties pertaining to the procurement
of sponsorships and funds
• Supports and works closely with the
finance team and marketing department to secure sponsorships and develop
strategic partnerships with local businesses and corporations
• Develop sponsorship packages
for circulation to local and national businesses and potential corporate
sponsors. Sponsorships may include monetary donations, food donations, and/or
publicity exchanges
• Maintains relations with current
sponsors and actively seeks out opportunities for new relationships with potential sponsors
• Ensures that the terms,
agreements, and needs of gala sponsors are met before, during and after the gala. This includes
logo appearance on website and social media outlets, digital and print
materials, acknowledgements during the gala, advertisements in the program
book, complimentary tickets, table reservations at the gala, etc.
• An post-gala report will be developed and presented to the sponsors
Sponsorship Associate
• Reports
to the Vice-Chair, Vice-President of Special Projects, and Sponsorship Manager
• Works
with the Sponsorship Manager to acquire sponsorships from local businesses and
corporations. (Sponsorships include may monetary donations, food donations, and/or
publicity exchanges)
• Maintains relations with current sponsors
and actively seeks out potential sponsors
• Ensures that the terms, agreements, and
needs of gala sponsors are met before, during and after the gala.
This includes logo appearance on website and social media outlets, digital and
print materials, acknowledgements during the gala, advertisements in the
program book, complimentary tickets, table reservations at the gala, etc.
• Will work closely with the finance and
marketing teams
Grants Coordinator
• Reports
to the Vice-Chair, Vice-President of Special Projects, and Sponsorship Manager
• Works with the Sponsorship Manager to
acquire sponsorships from local businesses and corporations. Sponsorships
include may monetary donations, food donations, and/or publicity exchanges
• Works with the
Sponsorship Manager to deliver grants for award winners and participants
Programming Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Primarily responsible
for overseeing the recruitment of entertainment and stage talent, as well as
booking the audition venue(s)
• Coordinates and
executes floor plan, including seating, positioning of tables, stage,
decorations, equipment, etc.
• Working with the
marketing department, responsible for recruiting entertainers, performers, and
MCs for the gala
• Creates an audition
process to screen potential performers
• Creates and executes a
stage show and program for the day of the gala
• Conducts rehearsals,
sound checks, lighting checks with performers at the venue(s)
• Oversees stage crew,
technical issues (lighting, videography, staging), and backstage logistics for
the gala
• Coordinates and
schedules a comprehensive, final-piece deadline with performers. Approves
final-piece with the Vice-Chair VP of Special Projects
• Directs logistic flow
of the show with the venue and corresponds with venue staff
Programming Associate
• Reports to the
Vice-Chair, Vice-President of Special Projects, and Programming Manager
• Coordinates and schedules final-piece
deadline with performers, along with the Programming Manager
• Assists the Programming
Manager in coordinating the logistics for the venue, rehearsals, sound checks,
video shoots, workshops, etc.
• Aids the Programming
Manager and Marketing department in booking and setting up venue(s) and,
corresponding with venue staff and performers, and other related ad-hoc
requests
• Working with the
Programming Manager, helps recruit talents and develops scouting packages to
disseminate to the rest of Special Project and MSYG team
Logistics Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Responsible for
scouting and securing a suitable venue for the gala
• Handles all venue
booking details and responsible for liaising with venue staff
• Coordinates and
executes floor plan, including seating, tables, stage, decorations, equipment,
etc.
• Directs logistic flow
of the gala at the venue (e.g. figures out where attendees, performers, and
staff should be at certain times during the “Gala”)
• Books catering for both
performers and gala attendees
• Secures all the
necessary equipment needed for the event, including but not limited to lights,
photography/videography equipment, stage, sound and AV equipment, banners,
photo booths, etc.
• Directs the set-up and
tear-down of the event
Logistics Associate
• Reports to the
Vice-Chair, Vice-President of Special Projects, and Logistics Manager
• Assists with the
planning and execution of floor plan
• Helps book the
necessary equipment required for the gala
• Liaises with venue
staff as needed
• Helps with the set-up
and tear-down of the event
• Assists the Logistics
Manager as needed
Finance Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• In charge of budget and
financial accounts and responsible for tracking all expenses and transactions made
for the gala
• Compiles transactions
into a compendious report and consistently updates the Special Projects Team
and MSYG Executive Committee Level members on the financial status of the
project
• Formulates strategies
to facilitate cash-flow and payment from sponsors and businesses
• Responsible for
creating a ticketing system (both online and offline) to sell tickets to
potential attendees
• Responsible for selling
tickets to potential attendees and facilitating the collection of payments
• Working with the marketing
department, devises a strategy and plan to identify target demographics and a
system to maximize ticket sales
• Responsible for
handling and managing petty cash and bank deposits and/or reconciliations
Finance Associate
• Reports to the
Vice-Chair, Vice-President of Special Projects and Finance Manager
• Assists in compiling
transactions into a compendious report and providing updates to the Special
Projects Team and MSYG Executive Committee Level members
• Maintains and tracks
sponsorship payments and information in a secure document. Monitors payment
systems for any errors or inconsistencies
• Creates a template for
reimbursement of expenses and distributes reimbursements as necessary
• Working with the
marketing department, devises a strategy and plan to identify target
demographics and a system to maximize ticket sales
• Responsible for selling
tickets to potential attendees and facilitating the collection of payments
Marketing Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Develops and oversees
the planning and execution of all marketing and public relations for the gala
• Supervises brand
management to actively promote the gala
• Working closely with
MSYG Marketing team to introduce new marketing initiatives
• Oversees Webmaster and Marketing
Coordinator
Webmaster
• Reports
to the Vice-Chair, Vice-President of Special Projects, and Marketing Manager
• Creates
and updates the gala website, which may include forms, menus, tables, frames,
graphics (such as buttons and menus), and other elements
• Responsible for website maintenance, which
includes updating the front page (and other pages as needed), deleting outdated
content and adding current information, looking for and fixing errors, looking
for and repairing broken links, making certain that all pages are correctly
formatted, and other basic up-keep
• Maintains the website structure and
organization, including backing up the website, deleting unused files and
organizing directories
• Makes recommendations for design changes
to site as needed
Marketing Coordinator
• Reports
to the Vice-President of Special Projects and Marketing Manager
• Responsible
for keeping track of demographic data and devising surveys & other methods
of acquiring demographic data for event attendees
• Analyzes
data from social media platforms and website, and along with the Marketing
Manager creates a plan to increase user engagement
• Works closely with the Logistics and
Programming team on event; includes refining event goals and determining
marketing needs
Production Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Responsible for all
media content relating to the gala
• Oversees production
planning, operations, and logistics of Videographer(s), Photographer(s), and
Digital Media Associate
Videographer
• Reports to the
Vice-Chair, Vice-President of Special Projects and Production Manager
• Responsible for
attending and documenting any gala-related events by producing and recording
video clips
Photographer
• Reports to the
Vice-Chair, Vice-President of Special Projects and Production Manager
• Responsible for
attending and documenting any gala related events by producing a photo summary
Digital Media Associate
• Reports to the
Vice-Chair, Vice-President of Special Projects and Production Manager
• Post-processes pictures
and uploads relevant files to an online cloud storage
• Produces edited videos,
photo albums, and/or slideshows for the promotion of any gala related events
Outreach Manager
• Reports to the
Vice-Chair and Vice-President of Special Projects
• Acts as a team leader
for brand ambassadors
• Develops and executes
strategies for developing gala branding
• Works closely with both
the gala marketing tea and MSYG marketing team for community outreach
Brand Ambassador
• Reports to the
Vice-Chair, Vice-President of Special Projects and Outreach Manager
• Actively promotes gala through social
media outlets, word of mouth, and community outreach. Activities include
representing and acting as a spokesperson for the gala, eliciting feedback from
the community, and promoting the gala at universities and/or schools
MARKETING
DEPARTMENT
Public Relations
Associate
- Reports to the
Vice-President of Marketing
- Responsible
for outreaching to external organizations (community partners, media,
potential sponsors, vendors, etc.)
- Attends
external networking events to facilitate relationships with outside
organizations for the purposes of collaboration, co-promotion, sponsorship
solicitation, or to garner media attention
- Responsible
for communicating and liaising with external organizations on behalf of
MSYG
- Produces media
kit material (press release, media alerts, media backgrounder) for major
MSYG events (e.g. Gala, Discover, etc.)
- Solicits media
and financial sponsors on behalf of MSYG
- Develops and executes strategies for external recruitment of potential Youth Group members
Digital Media
(Photography/Videography) Associate (1-2 positions)
- Reports to the
Vice-President of Marketing
- Responsible
for attending and documenting MSYG events by producing a photo summary
and/or recording video clips
- Post-processes
pictures and uploads relevant files to an online cloud storage
- Produces edited videos, photo albums, and/or slideshows for the promotion of MSYG and its events
Programs Department
In-House
Coordinator (4 positions)
- Reports
to the Vice-President of Programs
- Designs,
creates and implements in-house events, in the form of coordinating
performances and activities, for residents of various long-term care
centers
- Responsible
for recruiting volunteers to assist with internal events
- Liaises with Activation Supervisors to establish goals,
expectations, and needs for events (Shifted from VP responsibilities)
Internal
Events Coordinator (2 positions)
- Reports
to the Vice-President of Programs
- Develops,
organizes, and manages events related to youth development. These events
include, but are not limited to: career and cultural workshops, speaker
series, Developmental Challenge, etc.
- Ensures
the smooth and efficient execution of the aforementioned internal events
